resume unit3

RESUME UNIT 3

Organizational Elements

                A company’s enterprise structure is mapped to SAP applications using organizational elements.

Master Data

                Created centrally and available to all applications and all authorized users, master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements.

Transaction

                Transactions are application programs that execute business processes in the SAP system. Examples include create sales order, change customer master, or display a sales order’s list report.

Business Example

                Processes within a company generally take place across departmental boundaries. In global companies, these processes take place across national and company boundaries. The long-term success of IDES AG, is dependent on collaboration with business partners and a global outlook.

Organizational Elemets

Client

                The client is the highest-level element of all organizational elements; it represents the enterprise/headquarters group.

Company Code

                The company code is a legal independent accounting unit responding unit representative the central organizational element of financial accounting. The company code also represents the tax law (national), the fiscal calendar, the local company, and the tax responding requirements.

Plant

                A plant can manufacture product, distribute product, or provide a service ; it is the central organizational unit of production.

Storage Location

                Material stocks in Inventory Management can be differentiated within one plant according to storage location.

Sales organizational

                The sales organizational is the central organizational element in sales order management that controls the terms of sale to the customer.

Distribution Channel

                Distribution Channels can be used to define how different products reach consumers, for example, wholesale.

Organizational Unit

                Organizational units describe the various business units that exist in an enterprise. Often units are loosely defined as functional or regional departments.

Position

                Positions are the individual employee assignments in the enterprise.

IDES

IDES (International Demonstration and Educational System) is an international company dependent upon collaboration with external business partners and a global outlook.

IDES AG is a manufacturing company. It operates worldwide and has a number of subsidiaries. This company’s processes are using during this training course to demonstrate the solutions provide by SAP.

As model company, IDES has a large number of business branch spesific subsidiaries. Business processes are fully set up and include all core areas, such as purchasing, sales, marketing, and manufacturing.

 System-Wide Master Data Concepts

In SAP, master data is created centrally and available to all applications and all authorized users. Centrally stored master data means data records users. Centrally store master data means data records are always consistent, up-to-date, and free of redundancy. Master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements. The three-part structure of master records makes it possible to flexibly depict the various organizational structures of an operation.

Customer master

                A master contains key information that defines the business relationship between a company and its customer. Company code data controls the posting procedure and subsequent processing, such as payments and dunning. Sales organization data provides information on customers for support execution such as business processes as  entering sales order, shipping, billing, and processing payment. The customer master’s “three-part structure” is represent by:

1.       General Data: This data is equally relevant to every company code and every sales organization within a company

2.       Data for Company Codes: This data reflects company-spesific agreements with the customer.

3.       Data for Sales: This data has different characteristics for a company’s sales organizations and channels.

The layout of customer master records also leaves room for special requirements.

Material  Master

The material master contains all of the key information a company needs to manage a material within its organization. The material master defines, among other things, how a product is sold, manufactured, purchased, inventoried, accounted, and costed. the information in the material master is grouped into views that are organized by business function.

Personnel File

Personnel files are master data records used primarily mySAP ERP Human Capital Management. These master records follow the same basic three-part structure, as do other master records.

The organizational elements used by mySAP HCM are unique and , as a group, they are referred to as Organizational Management.

The function of Organizational Management enable you to quickly and efficiently map your current organizational and reporting structure with its organizational objects-organizational units, jobs, positions and tasks.

Organizational Units describe the various business units that exist in your enterprise. Multiple organizational units and their relationships form the organizational structure. Organizational units can be loosely defined as functional or regional departments, or as project groups, depending on the type of organization.

Jobs

Jobs serve as descriptions, or templates, that apply to several positions with similar requirements, tasks, or other characteristics.

Positions

Positions are the individual employee assignments in the enterprise. Persons occupy positions. A position inherits a job’s characteristics, but you can also defin additional characteristics specific to that position.

Whereas positions are concentrate and can be occupied by holders (for example, administrative assistant in the marketing department), jobs are general classifications of function in an organization (for example, administrative assistant), that are defined by the characteristics assigned to them. Job descriptions apply to several positions with similar characteristic.

Persons

Persons hold positions within the organizational structure. Persons represent employees in your company.

Transactions

Transactions are application programs that excuse business processes in the SAP system. Whenever possible, master data is copied during transaction processing, thus avoiding re-entry of data. For example, when executing the transaction Create Sales Order, the user must enter the customer master number; this copy is in all of the relevant customer information. Likewise, once the material master numbers are entered for the items being ordered. The relevant material data will be copied into the sales order.

In addition, when performing each transaction, applicable organizational elements must be entered. For example, by specifying the sales organization information, the appropriate sales group is given credit for the sales activity; similarly, the designation of the plant/storage location determines product sourcing.

Whenever a transaction is excused in the system, a document is created. That document, a data record of the transaction, contains all the relevant predefined information from the master data and organizational elements.